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Ordering via EDI

EDI is a way to automatically exchange orders and order data between BarTrack and the wholesaler's systems. In this article, we explain how to connect EDI.

Product: BarTrack for web and App

For whom: All BarTrack users

EDI stands for Electronic Data Interchange. It is a digital method for automatically exchanging orders and order data between BarTrack and the wholesaler's systems. Instead of sending orders manually by email, they are forwarded directly to the supplier's system via EDI. This means orders are processed faster, without errors and without duplication of work.

Connecting EDI

  1. Check whether your wholesaler supports EDI:
    • Log in to order.bartrack.com.
    • Go to “My wholesalers” and click on the wholesaler you want to connect to EDI.
    • Check whether the wholesaler is connected to EDI by looking at the “Automatic ordering (EDI - XML Sales 005)” block.
  2. Enter the required information:
    • In the “Automatic ordering” block, you must enter your customer ID, username, password, and optionally your GLN (Global Location Number).
    • If you are entering information for the first time, click on “Test connection” to check the connection.
  3. Enter your GLN (if you haven't done so already):
    • Go to the ‘My company’ menu and enter your GLN here.
      • If you don't have a GLN yet, you can request one at https://www.gs1.nl/. Create an account here and you will be assigned a unique GLN for your business location(s).
  4. Start ordering:
    • Now that the EDI link is complete, order updates are automatically exchanged between BarTrack and the wholesaler. This means you will automatically receive order confirmation, delivery status and delivery information, and you can specify when and where materials should be delivered.