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      Setting up your weighing cabinet

      With BarTrack, you can optimally set up your weighing cabinet to streamline your inventory management and save time. Follow these steps to get the most out of your weighing cabinet!

      Product: BarTrack.com

      Intended for: BarTrack Professional users

      Preparation

      Before you begin setting up your weighing cabinet, it must first be linked to BarTrack by the support team. Refer to the support article on linking your weighing cabinet for more information. After the weighing cabinet is paired, you can begin the settings.

      Setting up the weighing cabinet

      The weighing cabinet is set up with items when you start using it. This means that the Tray ID and at what weight to order are already filled in for the customer. You only need to change these settings if you want to change something.

      You have two options for setting your orders: manual setting (old method) and automatic calculation (new method). To choose between the two, follow the steps below:

      1.Go to "My Stock" within BarTrack.

      2.Select the stock location of the weighing cabinet.

      3.Click on 'Edit location'.

      4.In order settings, choose between 'Set manually' or 'Calculate automatically'.

       

      Manual Setting (old method).

      In the manual method, you set when to order by weights:

      • Order by weight: Set the weight at which an order should be placed.
      • Order Quantity: Set the quantity to be ordered when the weight is reached.

      Automatic Calculation (new method).

      With the new automatic method, BarTrack calculates when to order, based on a few parameters you enter:

      • Weight per piece (grams): The weight of one product.
      • Number per package: How many products are in one package.
      • Maximum stock: The maximum number of items you want to have in stock.
      • Order at percentage: The percentage of maximum stock at which to place an order.

       

      Want to adjust an item?

      Suppose you find out that the order quantity is incorrect or that the scale box is going to order too fast or too late. Then it is very easy to adjust this on bartrack.com. Just follow these steps:

      1. Go to 'My Stock' within BarTrack
        • Select the stock location of the weighing cabinet.
      2. Go to the detail page of an item in the weighing cabinet
        • Click on the eye to the right of the item you want to adjust.
      3. Adjust the settings
        • Here you can adjust the 'Order by weight' and the 'Order quantity' if needed.
        • In addition, you can also add your own item description, your own item number and a comment.
        • This custom item information will be added to the corresponding sticker.

      Note: Current weight and order by weight do not include the bin weight.

      Want to replace an item?

      Follow these steps to replace an item in the weighing cabinet:

      1. Copy the Tray ID: Save the Tray ID somewhere.
      2. Remove the item: Remove the item from the weighing cabinet.
      3. Add a new item: Press the pink plus button at the bottom right to manually add an item to the weighing cabinet.
      4. Enter the Tray ID: Go to the detail page of the new item and enter the Tray ID here.
      5. Adjust the order quantity: Make sure the tray is properly filled.
      6. Fill the bin 100%: Fill the bin completely with the items.
      7. Wait 30 minutes: It takes at least half an hour for the weight to be visible in BarTrack.
      8. Check the weight: Go to the item detail page and check the current weight.
      9. Set the order weight: Decide at what percentage of the bin to re-order, calculate this and enter the 'Order by weight'.

      Do you want to remove an item?

      To remove an item from the weighing cabinet, follow these steps:

      1. Go to the detail page of the item in the weighing cabinet
        • Click on the eye to the right of the item.
      2. Remove the item
        • Click on the 'Remove From Location' button at the top right.

       

      Adjust order time

      You can adjust not only the order weight, but also the order time of the entire cabinet. Follow these steps to adjust the order time:

      1. Select the weighing cabinet: Go to the inventory manager and select the weighing cabinet.
      2. Click Edit Location: Adjust the settings.
      3. Add order dates: Add a range of order days and times. At these times, an email will automatically be sent to the weighing cabinet owner with a link to the wholesale web store where all items to be ordered will be loaded.

      Summary

      Setting up your weighing cabinet with BarTrack is easy and helps make your inventory management more accurate and efficient. After your weighing cabinet is linked by the support team, you can easily manage and adjust settings. Follow the steps for customizing items, replacing items and adjusting order times. Good luck and enjoy the convenience BarTrack offers you!