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Project ordering - an introduction

Project ordering with BarTrack helps you maintain a clear overview of all materials required for a job. By linking materials to a project, you can easily order from multiple suppliers, manage inventory, and register deliveries. This ensures you have everything you need before starting the work.

Module
Projects

For whom
Orderers with a BarTrack Pro account

Why use project ordering with BarTrack?

Ordering project materials is often time-consuming and prone to errors. Materials are delivered by multiple suppliers, each with their own webshop, pricing, and availability. This usually means logging in multiple times, manually checking orders, and risking missing materials when work is about to start.

With BarTrack, you bundle this entire process into one clear and structured workflow. You collect all required materials in a single project and place orders from one central environment, regardless of the supplier.

BarTrack also provides insight after ordering. By registering incoming project materials, you can immediately see whether all ordered items have been delivered. This helps you avoid surprises on site and ensures you start your project fully prepared.

How does project ordering work in BarTrack?

1. Create and manage projects

Projects are created and managed via bartrack.com.
Here, you define which job or assignment the materials are needed for. A project forms the basis for collecting, ordering, and managing all project materials.

2. Search for and add materials

After logging in, you can search for the required materials in BarTrack.
You can add items from one or multiple suppliers to a project. Everything you need is combined in one clear overview.

3. Smart handling of stock and non-stock items

BarTrack knows whether an item is kept in stock or not:

  • Non-stock items are ordered directly from the appropriate suppliers.

  • Stock items are automatically added to a pick list.

This means you don’t have to manually decide what needs to be ordered and what can be taken from stock.

4. Picking project materials from stock

The pick list is used to collect materials from inventory.
During or after picking, you process this action in BarTrack, automatically updating your inventory so it always stays accurate and up to date.

5. Registering deliveries of project materials

When ordered materials arrive, you can register them as received on the project.
For each delivery, you easily record which materials have been received. This gives you immediate insight into:

  • Which materials have already arrived

  • Which deliveries are still outstanding

  • Whether the project is complete

This provides maximum control over your project and prevents you from starting a job without all required materials.

What are the benefits of project ordering?

  • One central overview for all project materials

  • Less manual work and fewer errors

  • Ordering from multiple suppliers from one environment

  • Automatic distinction between stock items and direct orders

  • Up-to-date inventory through smart picking

  • Immediate insight into received and outstanding materials

Tip

In a separate support article, we explain step by step how to replenish project materials on the go using the BarTrack app, so you can maintain control over your project orders even while on site.