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Editing and Finalizing a Project Order on BarTrack.com

With BarTrack, you can easily collect, edit, and finalize project materials orders with one or multiple suppliers. In this article, we explain step by step how to review, split, and submit a project order, so you always maintain a clear overview of your project materials.

Module & target group

Module: Projects
For whom: Orderers with a (Professional) BarTrack account

Ordering project materials from a project

In BarTrack, you can add project materials to a project. These materials are selected from a database of more than 26 million items, supplied by approximately 180 suppliers when using 2BA. After adding all required materials to a project, you can easily adjust and finalize the order.

Note: To search for and select items from the 2BA database, a linked 2BA account is required.

Step 1: Open the project detail page

Go to My Projects and open the project for which you want to order materials.
On the project detail page, you will see an overview of all materials that have been added to this project.

Step 2: Review and adjust quantities

Check the desired quantities per item.
You can still adjust these quantities here before placing the order.

Step 3: Select items to order

Select the items you want to order now.
You do not have to select all items at once. This allows you to order certain materials later or have them delivered at a different time.

Step 4: Place the order

Click the Order button.
The selected items are automatically added to your shopping cart.

The items are grouped per project. Only the items from the project for which you are placing the order are selected. Any other items already in your shopping cart remain unselected and are not ordered.

Then click Process in the bottom-right corner.

Step 5: Complete the order

While completing the order, you can:

  • enter a PO number (purchase order number)

  • add a comment for the supplier

  • choose a delivery address

You can choose between:

  • a branch address (multiple addresses can be managed via your account settings), or

  • the project delivery address, so materials are delivered directly to the project location

Step 6: Submit the order

After submitting the order, the status of the relevant materials on the project detail page changes to Ordered.

You will receive an order confirmation email per supplier, indicating that the order has been submitted.

Step 7: Optional completion in the supplier’s webshop

Some suppliers require you to finalize the order in their own webshop.
In that case, you will receive an email with a link. After logging in to the supplier’s webshop, all items are automatically placed in the shopping cart, allowing you to complete the order there.

If webshop completion is not required, you will receive an order confirmation email directly. The attachment of this email contains all order details.

Step 8: Finding your orders

All orders can also be found in the general order overview.
Go to My Orders to see an overview of all placed orders per supplier and their status.